Payroll & HR Services
Secure. Accurate. Compliant. Built for Scale.
Service Introduction & Scope
We deliver end-to-end multi-country payroll and HR services through a standardized delivery framework, supported by experienced local payroll professionals and coordinated via the secure, unified Staff Payroll platform.
Our solution ensures consistent payroll execution, alignment with local statutory requirements, and strong operational control across jurisdictions. In addition to payroll processing, the platform integrates core HR capabilities—including employee records management, leave administration, business expense claims, and attendance tracking—designed to enhance payroll accuracy, transparency, and scalability for growing international teams.
Service Scope
Monthly Payroll Processing
- End-to-end monthly payroll processing, including calculation, validation, and finalisation of basic salary, overtime, allowances, deductions, and reimbursements
- Calculation and processing of mandatory statutory contributions and payroll-related deductions, including income tax withholding where applicable, in accordance with local regulations
- Bank payment file preparation and digital payslip generation
Tax Reporting & Periodic Compliance
- Preparation of payroll-related tax declarations and statutory payroll reports as required by local authorities
- Support for periodic and year-end payroll filings where applicable
- Payroll reconciliation and finalisation to ensure alignment between payroll records and statutory submissions
Statutory Leave & Payroll Reimbursement Administration
- Administration of statutory or government-mandated employee leave schemes, where applicable
- Payroll calculation of paid leave, offsets, and reimbursements in accordance with local regulations
- Claim preparation, submission coordination, tracking, and payout reconciliation
Employee Lifecycle Management
- New hire payroll setup and onboarding coordination
- Payroll adjustments for resignations, terminations, and employment status changes
- Final payroll processing and statutory settlement support
Secure Payroll Portal & Data Protection
- Secure online payroll access with role-based permissions
- Encrypted storage of employee data and payroll documents
- Audit logs and data retention controls for compliance readiness
Ongoing Support & Advisory
- Dedicated payroll contact point for operational coordination
- Payroll-related compliance guidance aligned with local regulatory practices
- Ongoing support for payroll queries from HR and Finance teams
Client Preparation: Requirements Checklist
One-Time Implementation Setup
- Company legal name, registration details, and registered address
- Statutory registration references required for payroll and tax filings (where applicable)
- Company bank account details for payroll and statutory payments
- Employee master data (identification details, nationality, work authorization where relevant)
- Employment start date, designation, and salary structure
- Payroll approver(s) and system access roles
- Completion of standardized onboarding templates for company and employee setup (provided during onboarding)
- Where company incorporation or corporate secretarial services are delivered via Staff Payroll, core statutory company data will be pre-populated to reduce setup effort and implementation time
Monthly Changes & Ongoing Inputs
- Overtime records and approved expense claims
- Variable allowances, bonuses, commissions, or adjustments
- Salary revisions and effective dates
- Unpaid leave or no-pay records
- New hire onboarding and termination updates
- Monthly payroll approval prior to finalisation
- Submission of payroll changes using standardized templates or platform workflows
Our Workflow
Implementation
Monthly Input
Payroll Processing
Client Approval
Submission & Reporting
The Target Expected Results
Expected Results
- Consistent and accurate payroll execution aligned with local statutory requirements
- Timely salary processing and statutory payroll submissions
- Clear payroll visibility and control through the unified Staff Payroll portal
- Reduced administrative effort through standardized templates and structured workflows
- Improved data consistency across payroll, employee records, leave, expenses, and attendance
- Scalable payroll operations that support workforce growth across multiple countries without added complexity
Service Targets (Indicative Timelines)
- Payroll Implementation: 5 working days
- Monthly Payroll Processing: 2 working days
Why Local Expertise Matters
Payroll compliance varies significantly across jurisdictions. Statutory rules, administrative practices, and regulatory interpretations evolve continuously and differ not only by country, but often by authority and employment category.
Accurate payroll execution therefore depends not only on understanding written regulations, but on how those regulations are applied in practice.
Staff Payroll works with experienced local payroll professionals who maintain an active regulatory watch, translating regulatory changes and jurisdiction-specific nuances into practical payroll configuration and execution—so clients do not need to track or interpret changes themselves.
Examples of local nuances we monitor include
- Changes to statutory contribution rates, caps, and effective dates
- Updates to payroll-related taxes, levies, or mandatory deductions
- Regulatory guidance on the treatment of variable pay, bonuses, and reimbursements
- Termination-related payroll and tax clearance requirements
- Payroll treatment differences across employment types or worker categories
