Corporate Secretary Services
Structured. Accountable. Continuously Compliant.
Service Introduction & Scope
Our Corporate Secretary services provide ongoing statutory compliance and governance support for entities operating across multiple jurisdictions. Delivered by experienced local experts and coordinated through the secure, unified Staff Payroll platform, this service ensures companies remain compliant with local corporate laws throughout their lifecycle.
Following entity establishment, Staff Payroll assumes responsibility for managing recurring statutory obligations, regulatory filings, and governance maintenance—allowing client teams to operate with confidence while meeting all local compliance requirements in a timely and structured manner.
Service Scope
Ongoing Statutory Compliance Management
- Monitoring of statutory filing requirements and regulatory deadlines
- Preparation and coordination of periodic filings with corporate registries and authorities
- Tracking of annual, periodic, and event-driven compliance obligations
Corporate Governance Administration
- Preparation of board and shareholder resolutions as required by local regulations
- Maintenance of statutory registers and corporate records
- Support for director and officer appointments, resignations, and changes
Annual & Event-Based Filings
- Coordination of annual returns and statutory renewals
- Management of changes to shareholding, directors, registered address, or company particulars
- Support for capital changes, share transfers, or corporate actions (where applicable)
Regulatory Liaison & Documentation
- Coordination with local authorities on corporate compliance matters
- Support for document certification, legalization, or notarization (where required)
- Secure handling and submission of statutory documents
Secure Corporate Records & Platform Access
- Centralised digital access to statutory records and filings
- Encrypted storage of corporate documents and resolutions
- Role-based access for directors, advisors, and authorised stakeholders
Ongoing Advisory & Compliance Support
- Dedicated corporate secretary contact point
- Practical guidance on corporate governance requirements and statutory obligations
- Ongoing support for compliance-related queries from management teams
Client Preparation: Requirements Checklist
Service Activation (Initial Setup)
- Confirmation of completed entity establishment
- Access to incorporation documents and statutory references
- Appointment confirmation for directors, officers, and authorised signatories
- Shareholding and capital structure details
- Registered office and correspondence address confirmation
- Designation of authorised contact persons
Ongoing Inputs & Event Triggers
- Changes to directors, shareholders, or officers
- Share transfers, capital adjustments, or restructuring events
- Registered address or business activity updates
- Board or shareholder approval requests
- Annual return or renewal confirmations
Our Workflow
Service Activation
Compliance Monitoring
Event Coordination
Filing & Record Maintenance
Ongoing Advisory
The Target: Expected Results
Expected Results
- Continuous compliance with local corporate laws and regulations
- Clear accountability for statutory filings and governance obligations
- Centralised visibility of corporate records via the Staff Payroll platform
- Reduced compliance risk through proactive deadline monitoring
- Lower administrative burden on internal legal and management teams
- Scalable governance support as the business expands across markets
Service Targets (Indicative Timelines)
- Routine Filings: In accordance with statutory deadlines
- Event-Based Filings: Jurisdiction-dependent (typically 3–10 working days post-approval)
Why Local Expertise Matters
Corporate governance and statutory compliance requirements differ significantly across jurisdictions. Filing frequencies, documentation standards, approval processes, and regulatory enforcement practices vary and evolve over time.
Effective corporate secretarial support therefore requires continuous monitoring—not just knowledge of regulations, but an understanding of how authorities apply them in practice.
Staff Payroll works with experienced local corporate secretarial professionals who maintain active regulatory oversight, translating jurisdiction-specific requirements into practical compliance actions.
Examples of local nuances we monitor include:
- Filing frequency and deadline enforcement practices
- Board and shareholder approval requirements
- Director residency or qualification rules
- Corporate record retention standards
- Penalties and remediation procedures for non-compliance
